Overview

Manual time entries can be added from several places in Factory, and existing entries can be deleted individually or in bulk. All Standard Users can add Timesheets unless restricted by Time Tracking settings.

👥 Access permissions

Please review user roles before managing Timesheets.

📍 Location in the app

A time entry can be added from any of these places:

Active Tracking (Clock icon next to the Notifications icon) > Add manual time entry
Productivity > Timesheets > Add timesheet
Productivity > Timesheets > select a team member > Add timesheet
Sales > Sales Orders > select an order > Tracking tab > Add manual time entry

💡 Tip

Review Time Tracking settings before adding manual entries. Correct configuration prevents downstream issues with how time data syncs to payroll.

Time entry fields (MYOB)

Time entry type: Select whether the entry is Work (project or job-related) or Attendance (meetings or non-project-related time)
Team member: Choose the Team Member the time entry is for
Date: Select the date the time entry applies to
Start time: Enter the time work began
Finish time: Enter the time work ended
Hours worked: Automatically calculated based on Start and Finish time
Add breaks (Optional): Specify any Break duration
Pay rate (Optional): Select a pay rate - configured in accounting package
Activity (Optional): Choose the relevant activity - configured in accounting package
Job (Optional): Link to a job - configured in MYOB
Customer: Select the Customer associated with the time entry
Order #: Link the time entry to a specific Sales Order
Product worked on (Optional): Select the Product or Line Item associated with the selected Sales Order
Notes: Add any relevant context or description related to the time entry.

📝Note: if Attendance is selected as the Time Entry Type, the Order # and Product worked on fields will be disabled. These fields are only applicable to Work entries.

Time entry fields (QBO)

Time entry type: Select whether the entry is Work (project or job-related) or Attendance (meetings or non-project-related time)
Team member: Choose the Team Member the time entry is for
Date: Select the date the time entry applies to
Start time: Enter the time work began
Finish time: Enter the time work ended
Hours worked: Automatically calculated based on Start and Finish time
Add breaks (Optional): Specify any Break duration
Order #: Link the time entry to a specific Sales Order
Notes: Add any relevant context or description related to the time entry
Product worked on (Optional): Select the Product or Line Item associated with the selected Sales Order.

📝Note: if Attendance is selected as the Time Entry Type, the Order # and Product worked on fields will be disabled. These fields are only applicable to Work entries.

Time entry fields (Xero)

Time entry type: Select whether the entry is Work (project or job-related) or Attendance (meetings or non-project-related time)
Team member: Choose the Team Member the time entry is for
Date: Select the date the time entry applies to
Start time: Enter the time work began
Finish time: Enter the time work ended
Hours worked: Automatically calculated based on Start and Finish time
Add breaks (Optional): Specify any Break duration
Pay rate (Optional): Choose the relevant pay rate - configured in accounting package
Tracking Category (Optional): Choose the relevant Tracking Category - configured in accounting package
Order #: Link the time entry to a specific Sales Order
Notes: Add any relevant context or description related to the time entry
Product worked on (Optional): Select the Product or Line Item associated with the selected Sales Order.

📝Note: if Attendance is selected as the Time Entry Type, the Order # and Product worked on fields will be disabled. These fields are only applicable to Work entries.