Contacts overview
A view of all Contacts within an Customer account. Contacts can be add to Orders, receive notifications to update them on the status of the Order, and be the recipient of Quotes and Invoices.
🗒️ Note: the number of Contacts that can be added is unlimited.
Use search to view, edit and delete Contacts.
Locating this section in app: Sales > Customers > Order History > Contacts
Search
Search by Contact Name
🗒️ Note: Search allows a partial search i.e. for your Contact you could search Je, and Jessica and Jeffrey will appear in the results.
Edit contact
To edit a contact select the + to expand the view, and make the require changes:
Contact name (a mandatory field)
Email address (must be a valid field i.e. it must have a user name, an @, and a domain)
Phone (must use format (xx) xxxx xxxx)
Mobile (must use format (xxxx) xxx xxx).
🚫 Warning: Contact name is a mandatory field. If you partially enter details in Email address, Mobile and Phone an invalid popup will appear, you can move on but the Contact will be flagged in red font in the list of Contacts.
Delete contact
To delete select the kebab/other options menu > Delete.
🗒️ Note: it isn’t possible to delete a Contact that is flagged as invalid. The invalid fields will need to be updated/removed prior to a deletion.
🗒️ Note: a popup will appear for a short period to undo the deletion, otherwise the Contact will need to re-added if still required.
🗒️ Note: when a Contact is deleted their details remain on historical orders. Deleting means that you can’t add that contact to NEW orders unless you recreate the contact.
Add contact/s
To add an individual Contact select Add contact
Add:
Contact name (a mandatory field)
Email address (must be a valid field i.e. it must have a user name, an @, and a domain)
Phone (must use format (xx) xxxx xxxx)
Mobile (must use format (xxxx) xxx xxx)
🚫 Warning: Contact name is a mandatory field. If you partially enter details in Email address, Mobile and Phone an invalid popup will appear, you can move on but the Contact will be flagged in red font in the list of Contacts.
🗒️ Note: importing Contacts in bulk is via your Accounting package; Settings > Integrations.