Overview
The Purchase History page lists every purchase order and bill placed with a specific supplier, with search, filters, sorting, and bulk actions for archiving. Use it to find a specific order, archive orders in bulk, or quickly see a supplier's full purchasing history.
👥 Access permissions
Only users with permission to access Suppliers can view the Purchase History page. Review user roles before granting access.
📍 Location in the app
Purchasing>Suppliers> select a supplier >Purchase historyGlobal Search > search for a specific supplier >
Purchase history
Key features
Supplier name
The supplier's name appears at the top of every Purchase History page.
Search
Search by:
Purchase Order # (PO #)
Contact name
Created By
Phone number
📝 Note
Partial matches are supported. For example, typing "61" returns any order with "61" in its number (e.g. "610").
Order Date
Filter purchase orders by a date range.
📝 Note
Both From and To dates must be selected.
💡 Tip
To filter by a single day, double-click the date (e.g. 31 July 2026) to apply it to both the From and To fields.
Status
Filter by status. Six default statuses are available:
Archived
Draft
Submitted
Partially received
Received
Billed
See Purchase Order Statuses and Action Buttons for details on each status.
Archive
Use the checkboxes to archive multiple purchase orders at once, or click the ⋮ (more options) menu next to a single purchase order to archive just that one.
📝 Notes
A pop-up appears after archiving with an option to undo.
Purchase orders cannot be deleted. They can only be archived.
To view archived orders, select Archived from the Status filter.
To unarchive an order, click the ⋮ (more options) menu next to it and select
Unarchive.
Create a purchase order
Select Create Purchase to start a new purchase order for this supplier.
Checkboxes (bulk actions)
Tick the checkboxes next to one or more purchase orders to select them for bulk archive.
Sort
Sort columns in ascending or descending order.
Rows per page
Choose how many results appear per page using the dropdown in the bottom-right corner. Use the navigation arrows at the bottom of the table to move between pages.
📝 Note
The maximum rows per page is 35.