Overview
If a purchase order or bill was created for the wrong supplier, the supplier can be swapped on the existing order. This preserves all the product and pricing work already done and avoids creating a duplicate order.
👥 Access permissions
Only users with permission to access Purchasing can create or edit orders. Review user roles before granting access.
📍 Location in the app
Purchasing>Purchase Orders> select a purchase order >OptionsPurchasing>Suppliers> select a supplier > select an order >Options
Change the supplier on a purchase order or bill
Open the purchase order or bill.
Go to
Options>Change supplier.In the pop-up, search for and select the new supplier.
Click
Change supplierto confirm.
📝 Notes
Contact and address details are cleared from the purchase order when the supplier is changed. Product, pricing, and line item details are preserved.
The order returns to Draft status after the change, allowing further updates before resubmission.
When an accounting integration is connected, the original purchase order in the accounting package is deleted and recreated under the new supplier.